Privacy Policy – Biodiversity Inventory for Conservation NPO

Latest update on 22-05-2018

Biodiversity Inventory for Conservation (BINCO) NPO values the protection of your personal data and acknowledges that your privacy will be respected.
In this Privacy Policy, we will extend clear and transparent information on how we deal with personal data.

BINCO NPO adheres to all privacy policy regulations and legislations, including the General Data Protection Regulation (GDPR).

This entails that we:

  • will process your personal data in accordance with the purpose for which they were procured. The goals and types of personal data are further described in this Privacy Policy;
  • will limit any processing of your personal data to the minimum that is required for its purpose;
  • will explicitly ask for your permission when this is required in order to process your personal data;
  • have taken appropriate technical and organisational measures to ensure full protection of your personal data;
  • will not disclose any personal data to third parties, unless the completion of their function necessitates this;;
  • are aware of your rights regarding your personal data and we would like to inform you about these rights and clearly state that we respect them.

We, BINCO NPO are responsible for processing your personal data. If you have questions regarding our Privacy Policy after reading through this document or you wish to contact us for another matter, you can do so by using the contact details below:

Biodiversity Inventory for Conservation NPO
Walmersumstraat 44
3380 Glabbeek


Why we process personal data

Your personal data are processed by BINCO NPO in order to serve the following purposes and legal bases:

  • To contact (paying) members
  • To contact participants of activities and events organised by BINCO NPO
  • To fill in organisational notes and volunteering registers
  • To send newsletters and invitations of activities and events organised by BINCO NPO

Regarding abovementioned purposes we could ask and store the following personal data:

  • Personal identity data: name, surname, address, telephone number, email address
  • Identity data issued by the government: identity card number, national insurance number
  • Personal characteristics: gender, date of birth, place of birth, nationality

We use the collected data exclusively for the purpose we initially requested them for.


Disclosing data to third parties

BINCO NPO will never deliver personal data to third parties.

We make use of PayPal to process donations made by credit cards as well as other payment methods. These payment systems collect and save some of your personal data. In order to learn more on how they process your data, you can consult the companies’ Privacy Policies.


Storage period

BINCO NPO will store personal data only for as long as its purpose or the law requires it. Personal data are stored for a maximum of 5 years after their last use.


Protection of the data

We have taken appropriate technical and organisational measures to ensure full protection of your personal data against unlawful processing. As such, we have taken the following measures:

  • All individuals who have access to your personal data on behalf of BINCO NPO are bound to confidentiality.
  • We adopt a username and password policy in all our systems.
  • We make regular back-ups of the personal data so they can be recovered in case of a physical or technical incident.
  • We test and evaluate our security measures on a regular basis.
  • Our collaborators are informed about the importance of the protection of your personal data.


Your rights regarding your data

You have the right to review, correct or remove personal data which we have received from you. Earlier on in this Privacy Policy you can find our contact information. Moreover, you can oppose the processing of your personal data by contacting us or one of our collaborators.
Additionally, you have the right to request the transfer of your own data back to you or to a third party. In this case, we will ask you to legitimize yourself before proceeding with the request.



If you have a complaint regarding the processing of your personal data, we ask you to contact us immediately. Additionally, you always have the right to make a complaint to the Privacy Commission; they are the independent authority dealing with anything regarding privacy protection.


Changes in the Privacy Policy

BINCO NPO can change its Privacy Policy. When such a change occurs, we will make an announcement through one of our media channels (website and/or Facebook page).


Cookie Policy

BINCO NPO also adheres to a policy regarding the cookies that are being used on this website. This policy, including a list of the cookies in use can be consulted here.